Co-op Management Services in Vancouver and the Lower Mainland

Regardless of the current state of your housing co-operative, Ascent Real Estate Management Corporation can serve as the catalyst for improving its overall efficiency. Good governance, fresh ideas, and strong leadership go a long way towards sustaining the long-term success of your operation. Our team provides a range of services designed to improve your co-op’s management. Maintain all aspects of your property including the administrative paperwork and financial obligations in a better way. We tailor our skills to match your community’s specific needs. If you require reliable co-op management at your Greater Vancouver location, our team is standing by ready to help. Simply request a quote or contact our office today.

Connect with Us

Protect your property and ensure peace of mind.

Contact Us

Looking for Co-Op Services?

Our co-op services include:

  • Financial operations
  • Meetings and minutes
  • Tasks and trades
  • Communications
  • Emergency response


We are experienced with all of the following:

  • Building envelope repair project administration (including tracking of taxes for rebate application purposes)
  • Annual income testing
  • Annual project data report completion
  • Share purchase loan administration
  • Consumer Price Index calculations on share refunds
  • Preparing property tax assessment forms
  • Applications for and dispersing of Home Owner Grants

Financial Operations

We perform the following for Lower Mainland clients:

  • All financial operations are conducted in accordance with the Real Estate Services Act and Operating Agreements
  • Opening and maintaining all necessary trust bank accounts. Each co-op has independent bank accounts
  • Negotiating discounts and favorable rates to optimize interest with financial institutions including term deposits and operating accounts
  • Billing, collecting and depositing co-op income; including monthly housing charges, assessments, fines and miscellaneous charges
  • Providing preauthorization payment option to co-op members
  • Special accounts receivable collections; such as arrears, billings, termination, eviction administration and initiate legal action, as required
  • Receiving, coding, approving and paying expenses as authorized
  • Preparing and providing financial statements in a timely manner. Full statements include detailed general ledger, aged accounts receivable, bank reconciliation including bank statements
  • Providing copies of paid invoices as requested
  • Assisting co-op boards with annual budgeting, long-term planning and replacement reserve fund requirements
  • Arranging audits
  • Providing payroll as required
  • Reconciling share refunds as required

Meetings and Minutes

  • Preparing agendas, statements, documents, and reports as necessary and distributing them in advance
  • Organizing and attending board and general meetings in accordance with service agreement
  • Facilitating board and general meetings as required
  • Providing knowledge and experience to board members
  • Providing minute drafts to boards within 48 hours as required
  • Providing minutes for distribution within one week
  • Preparing and distributing general meeting documents in accordance with the Cooperative Association Act
  • Preparing general meeting registration documents, including registration list and ballots

Tasks and Trades

We complete all tasks and directives in a timely manner.

  • Arranging competitive property maintenance, repairs and contracts as authorized
  • Providing available bulk purchasing discounts and services
  • Insurance: Ascent Real Estate Management Corporation has a unique Master Insurance Program. 
  • Economies of scale provide a significant premium discount while providing an excellent independently drafted coverage specification
  • Paying trades in a timely manner

Communications

  • Responding to phone, fax, email and correspondence in a timely manner; normally same day or within 24 hours
  • Providing advice to directors at meetings, as required; such as industry operational, administrative accepted practices and regulations
  • Providing documents and records
  • Communicating and corresponding with client employees and trades
  • Receiving and acknowledging correspondence
  • Placing correspondence on meeting agenda
  • Providing rule violation correspondence and follow up

Emergency Response

  • Providing a 24-hour emergency answering/responding service
  • We record and act on various types of emergencies that may be unique to each co-op
  • Emergency responses are reported to and followed up by the Co-Op Manager

Ascent Real Estate Management Corporation

2176 Willingdon Avenue

Burnaby, BC V5C 5Z9


P: 604-431-1800

F: 604-431-1818

E: ascent@ascentpm.com


Service Area: Lower Mainland and surrounding areas


Hours:

Monday - Friday 08:30 AM - 04:30 PM

Share

Send to a friend

Send the url of this page to a friend of yours

Created by

Legal notice